PPTX+ Editor Help - Unite Page

Welcome to PPTX+ Editor – a powerful presentation tool designed for creating, editing, and delivering professional slideshows. Whether you are preparing a business pitch, academic lecture, or creative portfolio, this guide covers the essential features to help you get started quickly.

1. Starting Up and Interface Overview

Launch PPTX+ Editor

Double‑click the PPTX+ Editor icon on your desktop.
Or select it from the Start menu / Applications list.

Main Window Layout

Area	Description
Title Bar	Displays the current presentation name and the program name.
Menu Bar	Contains File, Edit, View, Insert, Format, Tools, Slide Show, and more.
Toolbar	Quick access icons for New, Open, Save, Undo, Redo, Cut, Copy, Paste, etc.
Sidebar (right)	Contains the Slides Pane (thumbnails of all slides) and the Properties panel for formatting.
Slide Workspace	The main editing area where you design each slide.
Notes Pane	Below the workspace – add speaker notes for each slide.
Status Bar	Shows slide number, slide count, zoom level, and view buttons.

2. Presentation Basics

New, Open, and Save

New: File > New > Presentation or press Ctrl+N.
Open: File > Open or Ctrl+O – supports .pptx, .ppt, .odp, and many other formats.
Save: File > Save / Save As or Ctrl+S. The default format is .pptx for maximum compatibility with other presentation software.

Presentation Views

Normal View (default): Shows slides, notes, and outline together – ideal for editing.
Slide Sorter View: Displays all slides as thumbnails – great for reordering and organising.
Notes View: Focuses on the notes pane for editing speaker notes.
Slide Show View: Full‑screen presentation mode – starts from the current slide.

Switch views via View > the corresponding option, or use the icons on the status bar.

3. Working with Slides

Adding a New Slide

Click the New Slide button on the toolbar, or use Insert > Slide.
Choose a slide layout from the sidebar:
Title Slide (for the opening)
Title and Content (the most common layout)
Section Header (for dividing topics)
Two Content (for side‑by‑side comparison)
Title Only, Blank, etc.

Deleting a Slide

In the Slides Pane (thumbnail view), right‑click a slide and select Delete Slide.
Or select the slide in the workspace and press Delete.

Duplicating a Slide

Right‑click a thumbnail and choose Duplicate Slide, or use Insert > Duplicate Slide.

Reordering Slides

In Normal View or Slide Sorter View, drag slide thumbnails up or down to rearrange them.

Changing Slide Layout

Select the slide, then in the Properties panel (or right‑click > Slide Layout) choose a different layout.

4. Entering and Formatting Text

Adding Text

Click on any text placeholder (e.g., “Click to add title” or “Click to add text”) and start typing.
To add a new text box anywhere: Insert > Text Box, then click and drag on the slide.

Formatting Text

Select the text you want to format and use the toolbar or menu:

Formatting	Toolbar Icon	Shortcut
Bold	B	`Ctrl+B`
Italic	I	`Ctrl+I`
Underline	U	`Ctrl+U`
Font Face	Drop‑down list	—
Font Size	Drop‑down list	—
Font Colour	Colour picker	—
Bullets / Numbering	Bullet/Number icons	—

Paragraph Formatting

Alignment: Left, Center, Right, Justify – available on the toolbar.
Line Spacing: Format > Paragraph > Indents & Spacing tab.
Indentation: Use the ruler’s indent markers, or adjust via the Paragraph dialog.

5. Inserting and Managing Objects

Images and Graphics

Insert > Image > From File – browse for your image file.
Alternatively, drag and drop an image directly onto the slide.
Once inserted, select the image and use the Properties panel to:
Resize: Drag the corner handles (hold Shift to maintain proportions).
Rotate: Use the rotation handle (green dot above the image).
Crop: Right‑click > Crop (or use the Crop tool in the Properties panel).
Wrap / Position: Arrange images in front of or behind text.

Shapes and Diagrams

Insert > Shape – choose from rectangles, circles, arrows, flow‑chart symbols, callouts, etc.
After drawing a shape, you can:
Fill with colour or gradient.
Change outline style (colour, thickness, dashed).
Add text inside by double‑clicking the shape.
Adjust transparency.

Charts and Graphs

Insert > Chart – choose a chart type (Column, Bar, Pie, Line, etc.).
A sample chart appears with an associated data table. Edit the table to reflect your own numbers.
Use the Properties panel to customise chart elements: titles, legends, axis labels, colours, and more.

Tables

Insert > Table – choose the number of rows and columns.
After inserting, use the Table Toolbar (or right‑click options) to:
Merge / split cells.
Adjust column widths and row heights.
Apply borders, background colours, and text alignment.

Audio and Video

Insert > Audio or Video – select a media file from your computer.
Media files are embedded and can be set to:
Play automatically when the slide appears.
Play on click.
Loop until stopped.
Use the Properties panel to control playback options and volume.

6. Slide Transitions

Transitions are animations that occur when moving from one slide to the next.

Applying a Transition

Select a slide (or multiple slides) in the Slides Pane.
Click the Transitions tab in the sidebar (or use Slide Show > Slide Transition).
Choose an effect from the gallery:
Fade, Dissolve, Push, Wipe, Curtain, Fly In, etc.
Set additional options:
Speed: Slow, Medium, Fast.
Sound: Add an audio effect (optional).
Advance Slide: Choose On Mouse Click or Automatically After X seconds.

Applying to All Slides

After setting a transition, click the Apply to All Slides button (if available) to use the same transition throughout the presentation.

7. Animations

Animations bring individual elements (text, images, shapes) to life within a slide.

Adding an Animation

Select the object (text box, image, shape, etc.) on the slide.
Click the Animations tab in the sidebar (or use Slide Show > Custom Animation).
Click Add Effect and choose:
Entrance: Object appears (e.g., Fade, Fly In, Zoom).
Emphasis: Object changes (e.g., Pulse, Spin, Grow/Shrink).
Exit: Object leaves (e.g., Fade Out, Fly Out).
Motion Paths: Object moves along a custom path.

Order and Timing

In the animation list, each effect has a number (1, 2, 3…) indicating order.
Drag effects up/down to reorder.
For each effect, set:
Start: On Click, With Previous, or After Previous.
Duration: How long the animation lasts.
Delay: Optional waiting time before the animation starts.

Preview

Click the Play button (or Slide Show > Preview) to see animations in action without entering full‑screen mode.

8. Slide Master – Consistent Design

The Slide Master allows you to define the design (fonts, colours, backgrounds, logos, placeholders) for all slides at once.

Accessing Slide Master

View > Master > Slide Master.
You will see a tree of master slides on the left:
The top‑level master (the parent) affects all slides.
Child masters correspond to specific layouts (Title, Content, etc.).

Customising the Master

Make changes to the top‑level master to apply globally:
Insert a logo or background image.
Set a font theme (Heading font and Body font).
Choose a colour scheme.
Adjust the position of default placeholders.
Close the master view via View > Normal (or click Close Master View).

Why Use Slide Master?

Any change made in the Slide Master automatically updates every slide that uses that master, saving you from editing slides individually.

9. Notes and Handouts

Speaker Notes

In Normal View, type your speaking points in the Notes Pane below each slide.
To see notes clearly, switch to Notes View (View > Notes).
When presenting in Slide Show View, your notes appear on your monitor (if using dual‑screen setup) while the audience sees only the slides.

Printing Handouts

File > Print – under “Print Layout” select:
Handouts (2, 3, 4, 6, or 9 slides per page).
Notes (prints each slide with its speaker notes below).
Outline (prints the text outline only).

10. Slide Show – Presenting

Starting the Show

Press F5 to start from the first slide.
Press Shift+F5 to start from the current slide.
Or click Slide Show > Start from Beginning / Start from Current Slide.

Navigation During Presentation

Next slide: Click the mouse, press Spacebar, Enter, or the Right/Down Arrow key.
Previous slide: Press Backspace or the Left/Up Arrow key.
Go to a specific slide: Right‑click > Go to Slide > select the slide.
Pause the show: Press S (or .) to pause/resume.
Exit early: Press Esc.

Pointer and Pen Tools

During the show, right‑click and choose:
Pointer: Changes the cursor to a pen, highlighter, or laser pointer to draw on the screen.
Eraser: Removes drawn marks.
Hide/Show Cursor: Toggle visibility.
Annotations are not saved unless you choose to keep them (prompt appears when exiting).

11. Reviewing and Collaboration

Comments

Select an object or text on a slide.
Insert > Comment (or Ctrl+Alt+C).
Type your comment – it appears as a small note icon on the slide.
Comments can be replied to, edited, or deleted.

Track Changes

Edit > Track Changes > Record.
While tracking is on, edits are marked visually.
To review: Edit > Track Changes > Accept or Reject Changes.

Protecting the Presentation

File > Properties > Security – set a password to:
Open the file (read‑only not allowed without password).
Modify the file (viewing allowed, but changes require password).

12. Find and Replace

Press Ctrl+F to open the Find toolbar.
Press Ctrl+H to open the full Find & Replace dialog (Edit > Find & Replace).
Search for text in the entire presentation or just in selected slides.
Replace text individually or all at once.

13. Exporting and Sharing

Export as PDF

File > Export As > Export as PDF.
Choose options:
Export all slides or a range.
Include/exclude notes and handouts.
Set image quality.
PDFs are ideal for sharing a read‑only version.

Export as Images

File > Export As > Export as Images.
Each slide will be saved as a separate image file (PNG, JPEG, etc.).

Save in Other Formats

File > Save As – choose from .odp, .ppt (older PowerPoint format), .html, .pdf, and more.

Sharing via Email

File > Send > Email as Attachment (if configured) to attach the presentation directly to a new email.

14. Keyboard Shortcuts – Quick Reference

Action	Shortcut
New Presentation	`Ctrl + N`
Open Presentation	`Ctrl + O`
Save	`Ctrl + S`
Print	`Ctrl + P`
Undo / Redo	`Ctrl + Z` / `Ctrl + Y`
Cut / Copy / Paste	`Ctrl + X` / `Ctrl + C` / `Ctrl + V`
Select All	`Ctrl + A`
Find / Replace	`Ctrl + F` / `Ctrl + H`
New Slide	`Ctrl + M`
Duplicate Slide	`Ctrl + D`
Bold / Italic / Underline	`Ctrl + B` / `Ctrl + I` / `Ctrl + U`
Insert Comment	`Ctrl + Alt + C`
Start Slide Show (from first)	`F5`
Start Slide Show (from current)	`Shift + F5`
Next / Previous Slide (in show)	`Space` / `Backspace`
End Slide Show	`Esc`
Zoom In / Out	`Ctrl + Scroll` (mouse)