DOCX+ Editor Help - Unite Page

Welcome to DOCX+ Editor – a powerful word processing tool designed for creating, editing, and formatting documents with ease. Whether you are writing reports, letters, or complex manuscripts, this guide covers the essential features to help you get started quickly.

1. Starting Up and Interface Overview

Launch DOCX+ Editor

Double‑click the DOCX+ Editor icon on your desktop.
Or select it from the Start menu / Applications list.

Main Window Layout

Area	Description
Title Bar	Displays the current document name and the program name.
Menu Bar	Contains File, Edit, View, Insert, Format, Tools, Table, and more.
Toolbar	Quick access icons for New, Open, Save, Undo, Redo, Print, Bold, Italic, etc.
Ruler	Shows page margins, tab stops, and indentation settings.
Document Area	The main workspace where you type and edit your content.
Sidebar (optional)	Provides quick access to styles, properties, and navigation.
Status Bar	Displays page number, word count, zoom level, and view options.

2. Document Basics

New, Open, and Save

New: File > New > Text Document or press Ctrl+N.
Open: File > Open or Ctrl+O – supports .docx, .doc, .odt, .rtf, and many other formats.
Save: File > Save / Save As or Ctrl+S. The default format is .docx for maximum compatibility with other office suites.

Document Views

Print Layout (default): Shows the document as it will appear on paper.
Web Layout: Optimises the view for online reading.
Outline: Displays headings and structure for easy navigation.
Draft: A simplified layout for fast editing without page boundaries.

Switch views via View > the corresponding option, or use the icons on the status bar.

3. Entering and Editing Text

Typing and Navigation

Click anywhere in the document area and start typing.
Use the arrow keys, Page Up/Page Down, or Ctrl+Home/Ctrl+End to navigate quickly.
Insert vs. Overwrite: Press Insert key to toggle between insert mode (default) and overwrite mode.

Selecting Text

Drag the mouse over text to select.
Triple‑click to select an entire paragraph.
Ctrl+A to select the entire document.
Hold Shift while using arrow keys for keyboard selection.

Copy, Cut, Paste

Ctrl+C (Copy), Ctrl+X (Cut), Ctrl+V (Paste).
Paste Special: Edit > Paste Special to paste without formatting, as HTML, or as a linked object.

Undo and Redo

Ctrl+Z to undo the last action.
Ctrl+Y or Ctrl+Shift+Z to redo.

4. Formatting Text

Basic Character Formatting

Select the text you want to format, then use the toolbar or menu:

Formatting	Toolbar Icon	Shortcut
Bold	B	`Ctrl+B`
Italic	I	`Ctrl+I`
Underline	U	`Ctrl+U`
Font Face	Drop‑down list	—
Font Size	Drop‑down list	—
Font Colour	Colour picker	—
Highlight	Text highlighter icon	—

Paragraph Formatting

With the insertion point in a paragraph (or with multiple paragraphs selected):

Alignment: Left (Ctrl+L), Center (Ctrl+E), Right (Ctrl+R), Justify (Ctrl+J).
Line Spacing: Format > Paragraph > Indents & Spacing tab – set line spacing (single, 1.5, double, or custom).
Indentation: Use the ruler’s indent markers, or Format > Paragraph > Indents & Spacing to set left/right indents and first‑line indentation.
Bullets & Numbering: Click the bullet or numbering icon on the toolbar, or use Format > Bullets and Numbering.

5. Styles – The Key to Consistency

Styles save time and ensure consistent formatting throughout your document.

Applying Styles

Select the text or place the cursor in a paragraph.
In the toolbar or sidebar, choose from styles like:
Default Paragraph Style (Normal text)
Heading 1, Heading 2, Heading 3 (for sections and subsections)
Heading (for standalone titles)
Quotations (for block quotes)
Preformatted Text (for code snippets)

Modifying a Style

Right‑click a style in the style list and select Modify.
Change font, size, colour, alignment, spacing, etc. All text using that style updates automatically.

Creating a New Style

Format a paragraph exactly as you want.
Click the style list drop‑down and choose New Style from Selection.
Give it a name and save it for future use.

6. Working with Lists

Bulleted Lists

Click the bullet list icon on the toolbar, or use Format > Bullets and Numbering > Bullets tab.
Press Enter to continue the list; press Enter twice or click the icon again to exit.

Numbered Lists

Click the numbered list icon, or use Format > Bullets and Numbering > Numbering tab.
Choose from various numbering styles (1, 2, 3 / a, b, c / i, ii, iii, etc.).
Use the increase/decrease indent buttons on the toolbar to change list hierarchy (sub‑levels).

7. Inserting Objects

Images and Graphics

Place the cursor where you want the image.
Insert > Image > From File (or drag and drop an image directly into the document).
Once inserted, right‑click the image for options like:
Wrap: Choose how text flows around the image (Page wrap, Optimal wrap, Through, etc.).
Anchor: Set whether the image moves with the text or stays fixed on the page.
Crop / Compress: Adjust or reduce image size.

Tables

Insert > Table > choose rows and columns (or draw a table manually).
After inserting, use the Table Toolbar that appears to:
Merge / split cells.
Adjust column width and row height.
Apply borders and background colours.
Sort data within the table.

Hyperlinks

Select text or an image, then Insert > Hyperlink or Ctrl+K.
Enter a web address (URL), a link to a place within the document (bookmark), or a link to another file.
Click Apply to create the link.

Page Breaks

To start a new page, press Ctrl+Enter or go to Insert > Manual Break > Page Break.

8. Headers, Footers, and Page Numbers

Inserting Headers and Footers

Insert > Header and Footer > Header (or Footer).
A dedicated area appears at the top/bottom of each page. Type your content (e.g., document title, author name, date).
Click anywhere outside the header/footer area to close and return to the main text.

Adding Page Numbers

With the header/footer area active, place the cursor where you want the page number.
Insert > Field > Page Number.
Format the number using the regular text formatting tools (font, size, alignment).
For “Page X of Y”, type “Page ” then insert Page Number field, type “ of ”, then insert Page Count field.

Different First Page / Odd & Even Pages

Open the header/footer area, then use the options in the Header and Footer toolbar to enable:
Different first page
Different odd and even pages

9. Spelling, Grammar, and Thesaurus

Spell Check

Misspelled words are underlined in red.
Right‑click a red‑underlined word for suggested corrections.
To run a full check: Tools > Spelling or press F7.

Grammar and Style Check

Some versions include grammar checking. Enable/configure it via Tools > Options > Language Settings > Writing Aids.

Thesaurus

Select a word, then Tools > Thesaurus or press Ctrl+F7 to find synonyms and antonyms.

AutoCorrect

Manage AutoCorrect entries via Tools > AutoCorrect > AutoCorrect Options.

10. Page Layout and Margins

Page Setup

Format > Page to open the page style dialog.
Page tab: Set paper size (A4, Letter, etc.), orientation (Portrait/Landscape), and margins.
Background tab: Add a background colour or graphic.
Header / Footer tabs: Adjust spacing and borders for headers/footers.

Columns

Select text or place the cursor where you want columns.
Format > Columns – choose the number of columns (2, 3, etc.) and set spacing.
Use the “Entire page” option to apply columns to the whole document, or select “Selected text” for a section.

11. Table of Contents (TOC)

Automatic TOC

Ensure your headings use the built‑in Heading 1, Heading 2, Heading 3 styles.
Place the cursor where you want the TOC (usually at the beginning of the document).
Insert > Table of Contents and Index > Table of Contents, Index or Bibliography.
In the dialog, choose the type (Table of Contents), set how many heading levels to include, and click OK.
If you update headings later, right‑click the TOC and select Update Index/Table to refresh.

12. Comments and Track Changes (Review)

Inserting Comments

Select the text you want to comment on.
Insert > Comment (or Ctrl+Alt+C).
Type your note in the margin. Comments are visible to other reviewers.

Track Changes

Edit > Track Changes > Record.
While tracking is on, every edit (insertions, deletions, formatting changes) is marked visibly.
To accept or reject changes, use Edit > Track Changes > Accept or Reject, then navigate through each change.

13. Find and Replace

Press Ctrl+F to open the Find toolbar at the bottom.
Press Ctrl+H to open the full Find & Replace dialog (or Edit > Find & Replace).
You can:
Search for text, formatting, or special characters (paragraph marks, tabs, etc.).
Replace occurrences individually or all at once.
Use wildcards or regular expressions for advanced searches.

14. Printing and Exporting

Print Preview

File > Print Preview to see how your document will appear on paper.

Print

File > Print or Ctrl+P.
Select your printer, number of copies, and page range.

Export as PDF

File > Export As > Export as PDF.
Choose options such as image quality, PDF/A compliance, and which pages to include.
This is the recommended way to share a read‑only version of your document.

Export to Other Formats

File > Save As – choose from formats like .odt, .rtf, .html, .txt, or .doc for backward compatibility.

15. Keyboard Shortcuts – Quick Reference

Action	Shortcut
New Document	`Ctrl + N`
Open Document	`Ctrl + O`
Save	`Ctrl + S`
Print	`Ctrl + P`
Undo	`Ctrl + Z`
Redo	`Ctrl + Y`
Cut / Copy / Paste	`Ctrl + X` / `Ctrl + C` / `Ctrl + V`
Select All	`Ctrl + A`
Find / Replace	`Ctrl + F` / `Ctrl + H`
Bold / Italic / Underline	`Ctrl + B` / `Ctrl + I` / `Ctrl + U`
Left / Center / Right / Justify	`Ctrl + L` / `Ctrl + E` / `Ctrl + R` / `Ctrl + J`
Increase / Decrease Indent	`Ctrl + Shift + Tab` / `Ctrl + Tab`
Insert Page Break	`Ctrl + Enter`
Insert Comment	`Ctrl + Alt + C`
Spell Check	`F7`
Thesaurus	`Ctrl + F7`
Go to Page	`Ctrl + Shift + F5`